---
title_cn: "AI 帮你写第一份工作总结"
title_en: "Your First Work Summary, Written with AI"
summary_cn: "本篇面向最怕写总结、一提笔就空白的办公小白。学完你可以用 AI 把脑子里零散的几句话，变成一份\"开头 / 工作回顾 / 主要成果 / 不足与改进 / 下一步计划\"结构齐全的总结初稿。"
summary_en: "This article is for office beginners who dread writing summaries and go blank the moment they pick up a pen."
series: "AI 办公实战：从小白到达人 / AI-Powered Office: From Beginner to Expert"
article_code: "B5"
track: "T2 文字处理（Word / WPS 文字）"
level: "L1 基础篇"
category: "AI办公 → 子分类：文字 (Documents)"
tags: "Word, WPS文字, WPS AI, 文心, 工作总结, L1"
status: "草稿（待发布）"
bilingual_switch: "双语"
publish_date: "2026-08-15"
prerequisite: "WPS 文字 或 Word（2016 及以上版本均可）；已注册并可正常使用 WPS AI 或文心一言账号"
author_cn: "程晓（tutorial-author）"
translator: "易安（english-editor）"
---







> 📎 **配套资产 / Companion assets**：本篇所有示例的可下载文件在仓库 `配套资产/B05_工作总结/`——5 段式总结模板（中英）+ 5 场景提示词 + 完整示例，每个子目录都带中文 README 与 English README。
> English: downloadable files for every example in this article live in `配套资产/B05_工作总结/` — a 5-section summary template (CN/EN) + 5 scenario prompts + a full example, each with a bilingual README.

# AI 帮你写第一份工作总结

> 本篇面向最怕写总结、一提笔就空白的办公小白。学完你可以用 AI 把脑子里零散的几句话，变成一份"开头 / 工作回顾 / 主要成果 / 不足与改进 / 下一步计划"结构齐全的总结初稿。

## 一、痛点引入：一提笔就空白，怎么办？

快到季度末、年底了，领导甩来一句："写份总结吧。"你打开空白文档，光标闪了十分钟，只憋出一句"在领导的关心下，我努力工作……"然后就卡住了。

常见的三个卡点：

- **脑子里有货，笔下没词**：你其实做了不少事，但不知道怎么组织成"像总结的话"。
- **怕写得不像话**：要么全是"圆满完成、成效显著"这种套话，要么干巴巴像流水账。
- **一写就长，收不住**：要么两行就写完了，要么写到三千字还在原地打转。

这课的思路很简单：**你负责给"素材"（你做了啥、有啥结果），AI 负责把素材"织"成一篇像样的总结。** 你不开头编，AI 也不替你编数字。

## 二、目标产出：你要拿到什么

跟着做完，你会得到一份**工作总结初稿**，包含五个固定板块：

1. **开头**：一两句话点明时间范围、岗位、总体基调。
2. **工作回顾**：本阶段都干了啥，按条说清楚。
3. **主要成果**：挑出最拿得出手的结果，最好带数字。
4. **不足与改进**：诚恳地写 1–3 个短板，并配上改进方向。
5. **下一步计划**：下一阶段准备做哪几件事。

注意，是"初稿"不是"终稿"。AI 写出来的东西，数据要你核对、占位要你替换、语气要你顺一遍，最后才是能交出去的定稿。

## 三、案例实战：跟着做一遍

下面用一个真实感强的例子走一遍。假设你是一家公司的**市场运营岗**，要写 2025 年第三季度工作总结。

### 步骤 1：先列 5–8 个零散要点（素材你自己给）

别急着让 AI 写。先拿一张纸或备忘录，把自己这季度干的事、出的结果，列成"口水话"要点。**这一步最关键：AI 不背锅，数据你给，它只负责排版润色。**

示例要点（可直接参考这个格式写你自己的）：

1. 负责公司公众号运营，本季度发推文 24 篇，平均阅读量从 800 涨到 1500。
2. 组织了两场线下活动，累计到场 120 人，现场转化意向客户 30 个。
3. 搭建了 8 个微信社群，总人数约 600，但平时活跃度一般。
4. 给销售部做了 3 次活动物料的设计支持。
5. 参与了公司官网改版的内容梳理，整理了 40 多篇旧文案。
6. 时间管理还不太好，经常临时救火，计划性有待加强。
7. 数据分析能力还要提升，目前看数据主要凭感觉。

**关键点**：要点里尽量带真实数字。没有精确数就写"约 / 左右 / 大致"，但别留空让 AI 瞎填。

### 步骤 2：打开 WPS 文字 / Word，把要点交给 AI

打开 **WPS 文字**（或 **Word**），然后用 AI 帮写。两个工具任选其一：

- **WPS AI**：在 WPS 文字里点顶部「WPS AI」→「帮我写」→「工作总结」，把要点粘进输入框。
- **文心一言**（网页版或 App）：直接新建一个对话，把要点和指令一起发过去。

无论用哪个，都给它一段**提示词**。下面这段可以直接复制：

```
请根据以下要点，帮我写一份 2025 年第三季度的个人工作总结。
要求：
- 语气正式但自然，不要假大空的套话；
- 全文 800 字左右；
- 结构必须包含五个部分：开头、工作回顾、主要成果、不足与改进、下一步计划；
- 要点里的数字请原样保留，不要自行编造或修改。

我的零散要点如下：
1. 负责公司公众号运营，本季度发推文 24 篇，平均阅读量从 800 涨到 1500。
2. 组织了两场线下活动，累计到场 120 人，现场转化意向客户 30 个。
3. 搭建了 8 个微信社群，总人数约 600，但平时活跃度一般。
4. 给销售部做了 3 次活动物料的设计支持。
5. 参与了公司官网改版的内容梳理，整理了 40 多篇旧文案。
6. 时间管理还不太好，经常临时救火，计划性有待加强。
7. 数据分析能力还要提升，目前看数据主要凭感觉。
```

**关键点**：提示词里一定要写"数字原样保留，不要自行编造"。这是防止 AI 帮你"加戏"的第一道锁。

### 步骤 3：生成初稿，再让它"量化 + 分点 + 去套话"改写

AI 第一版出来后，往往还是有点"端着"。别急着用，再发一条指令让它打磨：

```
请对上面的初稿做三件事：
1）成果尽量量化，能用数字表达的就用数字，不要写"显著提升"这种模糊词；
2）"主要成果"部分改成分点列出，每点先给一句结论，再加一句具体说明；
3）删掉"在领导的关怀下""圆满完成""成效显著"这类套话，保持自然、像真人写的。
```

如果篇幅太长或太短，可以补一句：`整体控制在 800 字左右，多了就精简，少了就补一句过渡。`

**关键点**：把"去套话"明确写进指令。AI 默认爱用公文腔，你不点名，它就给你一堆"在……下"。

### 步骤 4：粘到 Word / WPS 文字，套用标题样式

把 AI 改好的定稿（先当半成品）复制回 **WPS 文字 / Word** 文档里。接下来做一件对事后很有用的事：**给五个板块套上"标题样式"**。

> 小科普：**标题样式**＝Word / WPS 里预设好字号、加粗、层级的格式。你给某行套上"标题 1"，它就变成一级大标题；套上"标题 2"，就是二级小标题。好处是：等全文写完后，点一下就能**自动生成目录**，领导翻起来也清楚。

操作：

1. 选中"开头"那一行 → 在「开始」选项卡的"样式"区，点 **标题 1**。
2. 选中"工作回顾 / 主要成果 / 不足与改进 / 下一步计划"这四行 → 点 **标题 2**。
3. （可选）正文段落保持"正文"样式即可，不用动。

**关键点**：标题层级别乱跳（比如正文直接套标题 1）。一级管大板块，二级管子板块，目录才好看。

### 步骤 5：自己核对数据，替换占位，定稿

AI 偶尔会用"[此处补充具体数据]"之类的占位，或者把你的"约 600"写成"600"。这一步必须你自己来：

- **逐条核对数字**：对照你在步骤 1 写的要点，看 AI 有没有改错、漏写。
- **替换占位符**：凡是 `[ ]`、`< >` 里的提示，都换成你的真实内容，或整段删掉。
- **顺一遍语气**：把读着别扭、不像你说话的句子改成自己的口吻。
- **套公司模板**（如果有）：很多公司有固定总结模板，把内容搬进模板对应位置即可。

**关键点**：定稿前一定要自己读一遍。领导最怕看到"据不完全统计，本年度共完成若干项工作"——这种一眼就是 AI 味的句子，你改掉它就赢了。

## 四、原理小结：为什么"先给要点，再让 AI 扩写"更靠谱

直接让 AI "帮我写份季度总结"，它会怎么办？它没你的真实数据，只能靠训练里见过的"通用总结"去编——于是出现"完成销售额 500 万""带领团队 20 人"这种你根本没说过、也没发生过的事，这就是**编造**。而"你先列要点、AI 再扩写"的分工，把**素材的所有权**留在了你手里：你做过的、你有的数字，由你提供；AI 只负责把你的碎料按公文逻辑串起来、润色语气、补过渡句。一句话——**你提供事实，AI 提供表达，两边各管一摊，既不丢你的真实，也不费你的脑力。** 这也是后面所有 AI 写公文类任务的底层心法。

## 五、避坑指南

1. **AI 编造数据 / 业绩**：永远别让它"补个数字凑一凑"。数字只从你步骤 1 的要点里来，提示词里写明"不要自行编造"。
2. **篇幅失控**：不规定字数，AI 可能给你写两千字或两百字。在提示词里直接写"800 字左右"，长了让它精简。
3. **套话满天飞**：AI 默认爱写"在……领导下""圆满完成"。指令里点名"去套话、像真人写的"，生成后再扫一遍删干净。
4. **直接交差被领导识破**：AI 初稿常有"据不完全统计""若干项"这类占位和空话。不自己改就交，领导一眼看穿，反而扣分。
5. **忽略本公司总结模板**：有的公司总结有固定格式（甚至要填特定表）。动手前先问清有没有模板，按模板填，比自由发挥更稳妥。

## 六、进阶延展

- **B6 长文档结构化**：当你要写的不只是总结，而是几十页的项目报告、方案书时，学会用"标题样式 + 自动目录 + 多级编号"把长文档管得井井有条。
- **B7 邮件合并批量通知**：总结季常常还要给一堆人发个性化通知（比如"XX 同学，请于 X 日前提交总结"）。用 Word 邮件合并，一份模板批量生成上百封，省时不出错。

---

*本篇为《AI 办公实战：从小白到达人》系列 B5 文字 L1 基础篇。你给要点、AI 来扩写，数据自己核、套话自己删——第一份像样的总结，半小时就能出炉。*

---

# Your First Work Summary, Written with AI

> This article is for office beginners who dread writing summaries and go blank the moment they pick up a pen. After finishing it, you'll be able to use AI to turn a few scattered thoughts in your head into a well-structured first draft of a summary with the sections "Opening / Work Recap / Key Achievements / Shortcomings & Improvements / Next Steps."

## 1. Pain Points: Going Blank at the First Line — What to Do?

Quarter-end or year-end is approaching, and your boss drops a line: "Write a summary." You open a blank document; the cursor blinks for ten minutes, and you only squeeze out one line — "Under the leader's care, I worked hard…" — and then you're stuck.

Three common sticking points:

- **You have material in your head but no words on the page:** you've actually done a lot, but don't know how to organize it into "summary-style language."
- **Afraid it won't sound right:** either it's all clichés like "fully completed, remarkable results," or it's dry and reads like a daily log.
- **Once you start, you can't stop — or can't get going:** either it's done in two lines, or you're still going in circles at three thousand words.

The idea of this lesson is simple: you're responsible for the "material" (what you did, what results you got), and AI is responsible for "weaving" that material into a presentable summary. You don't fabricate the opening, and AI doesn't make up numbers for you.

## 2. What You'll Get: What You'll Walk Away With

By following along to the end, you'll get a first draft of a work summary containing five fixed sections:

1. **Opening:** one or two sentences that state the time period, your role, and the overall tone.
2. **Work Recap:** what you did during this period, laid out point by point.
3. **Key Achievements:** pick out the most impressive results, ideally with numbers.
4. **Shortcomings & Improvements:** honestly write 1–3 weaknesses, each paired with a direction for improvement.
5. **Next Steps:** what you plan to do in the next period.

Note that this is a "first draft," not a "final draft." What AI produces needs you to verify the data, replace placeholders, and smooth out the tone — only then is it a deliverable final version.

## 3. Hands-On Case Study: Follow Along

Let's walk through a realistic example. Suppose you work in marketing operations at a company and need to write a work summary for Q3 2025.

### Step 1: First List 5–8 Scattered Points (You Provide the Material)

Don't rush to have AI write it. First, grab a piece of paper or a notes app and list what you did and the results you produced this quarter as plain-spoken bullets. This step is the most critical: AI won't take the blame — you provide the data, and it only handles layout and polishing.

Example bullets (you can directly use this format to write your own):

1. Responsible for the company's official account operations; published 24 posts this quarter, with average reads rising from 800 to 1,500.
2. Organized two offline events, with a cumulative attendance of 120 people and 30 on-site conversions to prospective customers.
3. Built 8 WeChat groups with a total of about 600 members, though day-to-day engagement is average.
4. Provided design support for event materials to the sales department three times.
5. Participated in content reorganization for the company website redesign, sorting through 40+ old copies.
6. Time management is still weak; often putting out fires on the fly, planning needs improvement.
7. Data analysis skills still need improvement; currently rely mostly on intuition when reading data.

*[Screenshot tip] Take a photo of your bullet list (a phone notes app or a document both work) so readers can see what the "raw material" looks like.*

**Key point:** Try to include real numbers in your bullets. If you don't have exact figures, write "about / roughly / approximately," but don't leave blanks for AI to fill in randomly.

### Step 2: Open WPS Writer / Word and Hand the Bullets to AI

Open WPS Writer (or Word), then use AI-assisted writing. Either of the two tools works:

- **WPS AI:** In WPS Writer, click "WPS AI" at the top → "Help Me Write" → "Work Summary," then paste your bullets into the input box.
- **ERNIE Bot (web or app):** Simply start a new chat and send the bullets together with your instructions.

Whichever you use, give it a prompt. The following can be copied directly:

> **Prompt:** Based on the following points, please help me write a personal work summary for the third quarter of 2025. Requirements: a formal but natural tone, without empty grandiose clichés; about 800 words in total; the structure must include five sections — Opening, Work Recap, Key Achievements, Shortcomings & Improvements, and Next Steps; keep the numbers in the points exactly as given, do not fabricate or alter them. My scattered points are as follows: 1. Responsible for the company's official account operations; published 24 posts this quarter, with average reads rising from 800 to 1,500; 2. Organized two offline events, with a cumulative attendance of 120 people and 30 on-site conversions to prospective customers; 3. Built 8 WeChat groups with a total of about 600 members, though day-to-day engagement is average; 4. Provided design support for event materials to the sales department three times; 5. Participated in content reorganization for the company website redesign, sorting through 40+ old copies; 6. Time management is still weak; often putting out fires on the fly, planning needs improvement; 7. Data analysis skills still need improvement; currently rely mostly on intuition when reading data.

*[Screenshot tip] On the left, the "WPS AI → Help Me Write → Work Summary" entry in WPS Writer; on the right, how it looks in the ERNIE Bot chat box after pasting the bullets + prompt. One screenshot of each is enough.*

**Key point:** Your prompt must say "keep the numbers exactly as given, do not fabricate them." This is the first lock against AI adding "extra drama" for you.

### Step 3: Generate the First Draft, Then Have It Rewrite with "Quantify + Bullet + Drop the Clichés"

After AI's first version comes out, it's often still a bit "stiff." Don't rush to use it — send one more instruction to polish it:

> **Instruction:** Please do three things to the draft above: 1) quantify achievements as much as possible — use numbers wherever you can, and avoid vague phrases like "significantly improved"; 2) rewrite the "Key Achievements" section as bullet points, each starting with a one-sentence conclusion followed by one specific explanation; 3) remove clichés like "under the leader's care," "fully completed," and "remarkable results," keeping it natural and like something a real person wrote. If the length is too long or too short, you can add: keep the whole thing around 800 words — trim if it's too long, add a transition sentence if it's too short.

*[Screenshot tip] Capture the rewritten "Key Achievements" bullet section returned by AI, so readers can see the difference before and after "quantify + bullet points."*

**Key point:** Explicitly write "drop the clichés" into your instruction. AI defaults to a bureaucratic tone; if you don't call it out, it'll hand you a pile of "under the…"

### Step 4: Paste into Word / WPS Writer and Apply Heading Styles

Copy the AI-polished draft (treat it as a half-finished product for now) back into your WPS Writer / Word document. Next, do something useful for later: apply **Heading styles** to the five sections.

*Quick explainer:* Heading styles = preset formats in Word / WPS with defined font size, bold, and hierarchy. When you apply "Heading 1" to a line, it becomes a top-level heading; apply "Heading 2" and it becomes a second-level subheading. The benefit: once the whole document is written, one click auto-generates a table of contents, and your boss can flip through it clearly.

**Steps:**

1. Select the "Opening" line → in the "Styles" area of the **Home** tab, click **Heading 1**.
2. Select the four lines "Work Recap / Key Achievements / Shortcomings & Improvements / Next Steps" → click **Heading 2**.
3. (Optional) Leave body paragraphs in the "Normal" style — no need to change them.

*[Screenshot tip] Capture the moment "Heading 1 / Heading 2" is highlighted in the "Home → Styles" pane, and the hierarchy change on the left side of the document after applying the styles.*

**Key point:** Don't skip heading levels (e.g., applying Heading 1 straight to body text). Level one governs big sections, level two governs subsections — only then does the table of contents look right.

### Step 5: Verify the Data Yourself, Replace Placeholders, Finalize

AI may occasionally use placeholders like "[add specific data here]," or write your "about 600" as "600." This step must be done by you:

- **Check the numbers one by one:** compare against the bullets you wrote in Step 1 to see if AI altered or omitted anything.
- **Replace placeholders:** anything inside `[ ]` or `< >` should be swapped for your real content, or deleted entirely.
- **Smooth out the tone:** rewrite any awkward sentences that don't sound like you into your own voice.
- **Apply the company template (if any):** many companies have a fixed summary template; just move the content into the template's corresponding spots.

*[Screenshot tip] Capture a side-by-side comparison of "AI first draft vs. your finalized version," annotating the spots you changed (data check, placeholder replacement).*

**Key point:** Always read through it yourself before finalizing. What bosses fear most is seeing "according to incomplete statistics, this year a number of tasks were completed" — sentences that reek of AI at a glance. Change those and you win.

## 4. Principle Recap: Why "Give Bullets First, Then Let AI Expand" Is More Reliable

What happens if you just tell AI "help me write a quarterly summary"? Without your real data, it can only fabricate based on the "generic summaries" it saw in training — producing things like "completed 5 million in sales" or "led a team of 20" that you never said and that never happened. That's fabrication. The division of labor in "you list bullets first, then AI expands" keeps ownership of the material in your hands: you provide what you did and the numbers you have; AI only strings your fragments together following official-document logic, polishes the tone, and fills in transition sentences. In one line — you provide the facts, AI provides the expression; each handles its own part, so you lose neither your truth nor your mental energy. This is also the underlying principle for all AI-assisted official-document tasks later on.

## 5. Pitfall Guide

1. **AI fabricating data / achievements:** never let it "fill in a number to round things out." Numbers come only from the bullets in your Step 1; state in the prompt "do not fabricate."
2. **Runaway length:** without a word limit, AI might give you two thousand words or two hundred. State "about 800 words" directly in the prompt, and tell it to trim if it's too long.
3. **Clichés everywhere:** AI defaults to writing "under the leadership of…" and "fully completed." Name "drop the clichés, write like a real person" in your instruction, then scan and delete them once generated.
4. **Submitting as-is and getting caught by your boss:** AI first drafts often contain placeholders and empty phrases like "according to incomplete statistics" and "a number of items." Submit without editing and your boss sees through it instantly — costing you points instead.
5. **Ignoring your company's summary template:** some companies have a fixed format (even specific forms to fill). Ask whether there's a template before you start; filling the template is safer than free-styling.

## 6. Going Further

- **B6 Long-Document Structuring:** When you need to write not just a summary but a dozens-of-pages project report or proposal, learn to keep long documents well-organized with "Heading styles + auto-generated table of contents + multilevel numbering."
- **B7 Mail Merge for Batch Notifications:** Summary season often also means sending personalized notices to a bunch of people (e.g., "Classmate XX, please submit your summary by date X"). Use Word mail merge to batch-generate hundreds of letters from one template — saving time and avoiding errors.